Ottawa University


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OTTAWA UNIVERSITY 

STAFF POSITION DESCRIPTION

Position title: Business Administrator
Unit and location: University-wide, Ottawa, KS
Reports to: Director of Business Operations

Job Summary

Responsible for all aspects of the University's business functions for an operating unit. This includes managing all aspects of the unit's budget management, financial reporting, student accounts, and contract administration. Represents Business Operations to other departments and has a significant role in improving administrative effectiveness. This position requires communication with employees as well as students and others persons external to the University. Routinely interacts with other staff members requiring effective communication.

Essential Duties and Responsibilities

  • Responsible for the unit's business functions including revenue recording, cash receipts, purchasing, accounts payables, and expense account processing. Assure all data sources reflect the approved budgets and that data entry and reporting is timely and accurate. Provide meaningful reports to the other unit's functions enabling them to manage their budgets providing guidance as appropriate.

  • Working with the enrollment management staff, assist students with payment arrangements, financial aid applications, and other forms of assistance. Monitor student accounts and implement accounts receivable collection activities consistent with University policies.

  • Manage and monitor all unit contracts and agreements. Working with the appropriate Academic Dean and staff to assure that all adjunct contracts are implemented in a timely manner. Understand the terms and conditions of all agreements with external parties assuring they are implemented accurately, timely and consistent with their requirements.

  • Identify and understand the unit's technology, systems and training requirements. Negotiate support and resources as appropriate. Identify business process improvement opportunities working with the Director of Business Operations to improve the unit's effectiveness and manage costs.

  • Assess the unit's capital requirements and assure approved investments are implemented as committed.

  • Support unit management providing analysis and reports using enrollment and financial information. Develop competency in using computer and application software tools and data analysis to provide this assistance.

  • Support and work with the Director of Business Operations to improve University operations, strengthen controls and gain efficiencies.

  • Understand the University's policies and procedures and exercise judgment accordingly. Provide leadership to those with whom you work through your conduct, attitude and professionalism.

  • Represent the University to students, employees and external groups in a way that reflects well on OU. Assure University information is handled in a confidential and ethical manner.

Additional functions

  • Provide support for administrative functions within Business Operations whether as a permanent assignment or on a temporary basis as needed.

Qualifications

Education: Bachelors degree required.
Work Experience: Five or more years of related business and/or relevant administrative experience required.
Required skills and abilities: Excellent verbal and written communication skills; demonstrated ability to work with diverse and remote constituents; proven computer skills including word processing, data bases and spread sheets; and demonstrated accuracy, initiative, organization and attention to detail.

 

Qualified individuals send a cover letter, resume, and three professional references to:  Ottawa University, 1001 S. Cedar #31, Ottawa, KS 66067, Attention: Business Administrator; or e-mail tom.corley@ottawa.edu EOE.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in the recruitment of applicants, employment opportunities, or general employment practices on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation or any other characteristic protected by law.