Important Reminders

Loan Eligibility

  • Undergraduate students must pass 24 credit hours and complete 32 weeks of class (4 terms) in order to be eligible to renew Federal Stafford Loans.
    • Typically 6 courses at 4 credit hours each
  • Graduate students must pass 18 credit hours and complete 32 weeks of class (4 terms) in order to be eligible to renew Federal Stafford Loans.
    • Typically 6 courses at 3 credit hours each

Financial Clearance

In accordance with university policy, each student is required to be financially cleared by the business office prior to the end of the add/drop period. University policy states that, “a student will be disenrolled on the Monday following the last date of the add/drop period if the student is not financially cleared.” The last day of the add/drop period is the second Monday of each Term.

Withdrawing from a Course

Students that wish to withdraw from a course must do so by following the official withdrawal process. Please contact the Registrar’s office if you need information about the correct way of withdrawing from a course. Financial obligations may result based on the last date of attendance/participation or as a result of an unofficial withdrawal (if you stop participating in class but do not officially drop the course). Students who are unable to complete a course are encouraged to officially withdraw as quickly as possible once the determination to do so has been made. Upon withdrawal of all credits in a given term, institutional, state and federal refund calculations will be completed and the appropriate adjustments or pending financial aid disbursements will be canceled. Students will need to complete new paperwork upon return.

Disbursement of Funds and Financial Aid Refunds:

Financial Aid disbursements will not be posted to the student’s tuition account until the instructor has recorded the students participation in class using the online attendance system. Credit balance refunds from excess Financial Aid are issued by the Accounts Receivable department within 14 days from the date that the credit balance was created. Students should plan their cash flow needs accordingly since most refunds will not be issued until the 3rd week of the term (or later).