Student Org Request Form | Ottawa University

Student Organization Tabling Request Form

Use this form registered OUAZ student organizations requesting tabling on campus. All tabling activities must be reviewed and approved from the Office of Student Affairs prior to advertising or scheduling.

Student organizations are responsible for ensuring their activities comply with all University policies and community standards.

Questions should be directed to the Office of Student Affairs at ouazsa@ottawa.edu.

SECTION I - Organizational Information

Student Organization Name:

Primary Student Contact Full Name:

Student Email Address:

Student Phone Number:

SECTION II - Advisor Acknowledgement

Faculty / Staff Advisor Full Name:

Faculty / Staff Advisor Email:

Has your advisor been informed of this tabling event:

Yes
No

Student organizations are responsible for informing their advisor of planned tabling activities. Advisor signature is not required, but advisor awareness is expected.

SECTION III - Tabling Details

Primary Date Requested :

Now

Secondary Date Requested:

Now

Requested Start Time:

Requested End Time:

Preferred Location:

Locations are subject to availability.

SECTION IV - Recurring Requests

If this is a recurring request, describe desired frequency:

Response is limited to 4,000 characters. Recurring requests are subject to review and scheduling availability.

SECTION V - Purpose and Activity

Describe the purpose of your tabling request:

What information, materials, or activities will take place:

SECTION VI - Student Information Collection

Will your student organization collect student information (email sign-ups, interest forms, etc.):

Yes
No

Collection of student information must be voluntary and clearly disclosed in accordance with University policy.

SECTION VII - Materials

Will you distribute printed material or flier(s):

Yes
No

SECTION VIII - Equipment and Set-up

Standard set-up includes one (1) six-foot table and two (2) chairs.

Additional Tables Requested:

One (1) 6-foot table is provided. If you would like additional tables, please place quantity here. A request does not guarantee approval.

Additional Chairs Requested:

Two (2) chairs are provided. If you would like additional chairs, please place quantity here. A request does not guarantee approval.

Other Equipment Requests:

If you would like to have other equipment provided, please list them here. A request does not guarantee availability / approval and additional charges may apply.

Will you need electricity:

Yes
No

SECTION IX - Sound and Music

Do you plan to use speakers or amplified sound:

Yes
No

SECTION X - Food

Do you plan to provide food:

SECTION XI - Give-aways, Promotional Items and Incentives

Do you plan to provide any give-aways, promotional items or incentives:

Yes
No

SECTION XII - External Guests

Will your organization host or bring an external organization or vendor:

Yes
No

SECTION XIII - Agreement

By signing below, I certify that the information provided in this request is accurate and complete. I understand that approval is required prior to advertising and that my organization must comply with the OUAZ Vendor and Tabling Policy.

Check all boxes below to confirm you have read, understand and/or agree to each item:

I have read and agree to follow the OUAZ Vendor and Tabling Policy.
I understand that approval is required before advertising or scheduling.
I understand that my organization is responsible for setup and cleanup.
I confirm that my advisor has been informed of this request.

Printed Name of Submitter:

OU Student ID:

Role within the Student Organization:

Type in your name to sign this request: