OUAZ Tabling Requests
Tabling at OUAZ provides approved opportunities for University departments, student organizations, and select external organizations to share information and engage with the OUAZ campus community.
All tabling activities must be reviewed and approved by the OUAZ Office of Student Affairs before advertising or arrival on campus.
Request forms should be submitted no less than 15 business days prior to requested date. Please note that requests received closer to the requested date may not be considered.
Vendor and Tabling Policy
Please read the full OUAZ Vendor and Tabling Policy.
Some elements of the policy include:
TABLING LOCATIONS
Indoor
- American Dining Creation Student Union
- Eichner Hall
- Faith Arena
- O’Dell Center Lobby
Outdoor
- Partnership Plaza
- Scholars Hall Lawn
- American Dining Creation Student Union
- Faith Arena
- O’Dell Center
- Eichner Hall
Tabling is not permitted in residence halls.
WHAT TO EXPECT
Approval is required before advertising or arrival on campus.
- Activities must remain within the assigned space.
- Materials must match submitted and approved content.
- Tabling must not disrupt campus operations.
- Groups are responsible for all set-up and clean-up.
NOTE: Approval does not constitute University endorsement.
SET-UP AND EQUIPMENT
Standard set-up includes:
- One (1) 6-foot table
- Two (2) Chairs
Additional equipment must be requested in advance and may be subject to availability and/or fees.
Food, Sound, and Giveaways
Some activities require additional review:
- Food distribution requires prior approval from the OUAZ Office of Student Affairs and American Dining Creations.
- The use of amplified sound must have prior approval and is typically limited to outdoor areas.
- Any give-aways / promotional items provided in exchange for student information must be clearly disclosed in the request form.
EXTERNAL VENDOR FEES
External vendors are required to pay tabling fee. Payment is required before final reservation confirmation will be provided.
- Vendor: $75 per day.
- Nonprofit: $35 per day.
Fees may be adjusted or waived at the discretion of the OUAZ Office of Student Affairs.
External vendors are generally limited to two (2) tabling dates per semester.
INSTITUTIONAL GUIDELINES
As a private Christian institution, OUAZ reserves the right to restrict tabling that does not align with the University mission, values, or campus operations.
Tabling may NOT be used for political candidate promotion, political party advocacy, or other restricted political activity.
Who Should Use Which Form?
Student Organizations - this form should be used by any University student organizations who are registered with the Office of Student Affairs.
Campus Departments and Offices - this form should be used by any University departments, offices and programs.
External Vendors and Organizations - this form should be used by any businesses, nonprofits, and community organizations.
Questions
Office of Student Affairs
ouazsa@ottawa.edu